How to Run a Tenant Credit Check

Running a tenant credit check is an essential part of screening potential tenants for a rental property. Landlords can request a credit report from one of the major credit reporting agencies and evaluate the tenant’s creditworthiness based on factors such as their credit score, payment history, and outstanding debts. It’s important to obtain the necessary consent from the tenant and follow the Fair Credit Reporting Act to ensure a fair and legal screening process.

In this blog, we’ll discuss legal considerations, choosing a tenant credit check service, and the step-by-step process for running a credit check. By the end of this guide, you’ll have the knowledge and tools you need to make informed decisions when evaluating potential tenants.


Understanding Tenant Credit Checks

Tenant credit checks are a vital tool for landlords and property managers to evaluate a potential tenant’s financial history and assess their financial responsibility. A tenant credit check involves reviewing a potential tenant’s credit report, which provides a detailed summary of their financial history. The credit report includes information such as the tenant’s credit score, payment history, outstanding debts, and credit utilization rate.

A credit score is a three-digit number that indicates a person’s creditworthiness. It ranges from 300 to 850, with higher scores indicating better creditworthiness. A good credit score is typically considered to be 700 or higher, while a score below 600 is considered poor. A tenant’s credit score can give landlords an idea of how responsible they are with their finances and how likely they are to pay their rent on time.

Payment history is another crucial factor in tenant credit checks. It includes information on whether the tenant has paid their bills on time, how often they have missed payments, and whether they have any delinquent accounts. A tenant with a history of late or missed payments may be considered a higher risk by landlords.

Outstanding debts are also considered in tenant credit checks. This includes any credit card balances, loans, or other financial obligations that the tenant has not yet paid off. High levels of outstanding debts can indicate that a tenant may struggle to pay rent or other bills on time.


Legal Considerations

Additionally, landlords must follow the FCRA’s guidelines when using a third-party consumer reporting agency to obtain a credit report. These guidelines include providing written notice to the tenant of the intent to obtain a credit report, obtaining written consent from the tenant, and providing the tenant with a copy of the report if requested.

It’s also important to note that landlords must comply with fair housing laws when conducting tenant credit checks. This means that landlords cannot discriminate against potential tenants based on protected characteristics such as race, gender, religion, or national origin.

To ensure compliance with all relevant laws and regulations, landlords and property managers should consult with legal professionals and stay informed about any changes to relevant laws or regulations. By understanding and following these legal considerations, landlords can conduct tenant credit checks fairly and legally.


Choosing a Tenant Credit Check Service

Landlords and property managers should carefully evaluate their options before choosing a tenant credit check service. Cost is an important factor, as some providers may charge a flat fee per report or a monthly subscription fee for unlimited reports. Accuracy is also crucial, as landlords rely on the information provided to make informed decisions. A user-friendly interface and quick turnaround time can also make the process smoother for landlords.

Experian, TransUnion, and Equifax are three of the most popular tenant credit check providers in the market. Experian offers customizable reports, while TransUnion provides access to multiple credit reports from different bureaus. Equifax provides credit score ranges and reports on payment history, outstanding debts, and other relevant information.

Ultimately, landlords and property managers should choose a tenant credit check service that meets their specific needs and budget while also ensuring accurate and reliable information.


Running a Tenant Credit Check

Running a tenant credit check is an essential part of the tenant screening process for landlords and property managers. In this section, we’ll cover a step-by-step process for running a tenant credit check, how to interpret credit reports, and the red flags to look out for.

Step-by-step process:

Step 1: Obtain Written Consent

It is essential to obtain written consent from your potential tenant before conducting a background check. This is because tenant background checks involve collecting sensitive personal information, which requires legal authorization. The written consent should be in the form of a signed release form, which outlines the types of information that will be gathered, how it will be used, and who will have access to it.

This release form should comply with the Fair Credit Reporting Act (FCRA), which sets guidelines for the collection, dissemination, and use of consumer information. The FCRA also requires that you notify the tenant if any adverse action is taken based on the results of the background check. This may include denying their application or requiring a higher security deposit. Providing a copy of the report and allowing the tenant to dispute any inaccuracies is also required by law.

In addition to obtaining written consent, it is essential to inform the tenant of the screening process and the criteria that will be used to evaluate their application. This helps to establish transparency and ensures that the tenant is aware of the screening process and what is expected of them. Doing this also helps to protect you from any legal issues that may arise from a tenant who feels that they were unfairly screened or discriminated against during the screening process.


Step 2: Choose a Reputable Service Provider

Using a reputable screening service can save you time and money, as well as provide peace of mind that you are obtaining accurate and legally obtained information about your potential tenants. Reputable screening services typically have access to a wide range of data sources, including criminal records, credit reports, and rental histories, and can provide you with a comprehensive and objective report on each applicant.

To ensure that you are using a reputable screening service, do your research and read reviews from other landlords or property managers who have used the service. You can also check the NAPBS website to find a list of accredited screening companies.

Additionally, make sure the screening service you choose is compliant with all relevant laws and regulations, such as the Fair Credit Reporting Act (FCRA) and state and local laws governing tenant screening. This will help you avoid any legal issues down the line and ensure that your screening process is fair and equitable for all applicants.


Step 3: Enter the Tenant’s Personal Information

Once you have obtained written consent from the tenant, you can proceed to enter their personal information into the tenant credit check service. The required information may vary depending on the service but typically includes the tenant’s full name, date of birth, and social security number. Some services may also require the tenant’s current and previous addresses, employment information, and contact information for references.

It’s important to ensure that the information entered is accurate and matches the tenant’s identification documents to avoid any errors or discrepancies in the credit report. Once you have entered all the necessary information, you can submit the request for a credit report. The time it takes to receive the report may vary depending on the service but typically ranges from a few minutes to a few days.


Step 4: Review the Tenant’s Credit Report

Once you have entered the tenant’s personal information and paid for the credit check, it’s time to review the credit report for accuracy and completeness. This step is crucial in ensuring that you have reliable information to make an informed decision about the tenant.

Start by checking the tenant’s personal information on the credit report, such as their name, address, and Social Security number, to ensure that it matches the information provided by the tenant. Next, review the tenant’s credit history, including their credit score, payment history, outstanding debts, and any negative marks such as late payments, collections, or bankruptcies.

It’s important to check for any errors or inaccuracies in the credit report. If you find any discrepancies, you can contact the credit reporting agency to dispute the information and request a correction.

Keep in mind that not all negative marks on a credit report may be indicative of the tenant’s ability to pay rent on time. For example, a medical emergency or job loss may have caused temporary financial difficulties. It’s important to consider the context and overall financial picture of the tenant when evaluating their credit report.

By reviewing the tenant’s credit report for accuracy and completeness, you can make an informed decision about whether they are a suitable tenant for your rental property.


Step 5: Look For Red Flags

Once you have obtained the tenant’s credit report, it’s important to review it carefully for any red flags that could indicate potential issues.

Here are some of the key factors to look for:

  1. Low credit score: A low credit score could indicate that the tenant has a history of missed payments or defaults, which could be a warning sign of potential financial instability.
  2. Delinquent payments: Look for any missed or late payments, as these could indicate that the tenant may have trouble paying rent on time.
  3. High debt-to-income ratio: A high debt-to-income ratio could mean that the tenant is already carrying a significant amount of debt, which could make it difficult for them to pay rent and other living expenses.
  4. Bankruptcies or foreclosures: These events could signal serious financial trouble for the tenant and may indicate that they could struggle to pay rent on time.
  5. Criminal activity: While not directly related to the tenant’s creditworthiness, the criminal activity could be a red flag that the tenant may not be a suitable fit for your property.


It’s important to consider all of these factors when reviewing a tenant’s credit report and to use your judgment when deciding whether or not to rent to a particular tenant. Remember to comply with all legal requirements and best practices, such as obtaining written consent and providing an adverse action notice if necessary.



Step 6: Consider Additional Factors

When considering a rental application, landlords or property managers often take into account additional factors beyond the applicant’s credit score and rental history. Here are some factors that may also be considered:

  1. Income: Landlords may require that renters earn a certain amount of income to qualify for the rental. They may also look at the rent-to-income ratio to ensure that the rent is affordable for the tenant.
  2. Employment history: Landlords may look at the length of time the applicant has been employed and their job stability to determine if they have a steady income.
  3. Rental history: Landlords may contact previous landlords to confirm that the applicant has a good track record of paying rent on time and taking care of the rental property.
  4. Criminal background check: Landlords may run a background check to ensure that the applicant does not have a criminal history that could pose a threat to other tenants or the property.
  5. References: Landlords may ask for references from previous landlords, employers, or personal references to get a better idea of the applicant’s character and reliability.


All of these factors can help landlords make an informed decision when considering a rental application. It’s important to remember that landlords are legally required to treat all applicants equally and to avoid discrimination based on factors such as race, religion, or gender.

By following this step-by-step process for running a tenant credit check and paying attention to red flags and additional factors, landlords and property managers can make informed decisions about potential tenants. A thorough tenant credit check can help protect your property and ensure a successful landlord-tenant relationship.


Communicating Results to Applicants

Additionally, it’s important to note that if an applicant is rejected due to information found on their credit report, they have the right to request a copy of the report and to dispute any errors or inaccuracies that may have influenced the decision. Landlords and property managers should inform the applicant of their rights under the Fair Credit Reporting Act (FCRA) and provide them with the necessary information and resources to disputing any errors.

It’s also recommended to follow up with the applicant in writing to document the results of the credit check and any actions taken. This can help to avoid any misunderstandings or disputes in the future and provide a clear record of the tenant screening process.

Overall, effective communication and transparency are key when sharing credit check results with rental applicants. By following these guidelines, landlords and property managers can establish a fair and reliable tenant screening process that protects both their interests and the rights of prospective tenants.


What Information Is Needed for a Credit Check?

Landlords and property managers usually verify renters’ credit before renting. Obtaining the rental applicant’s information and seeking a credit report from a credit bureau are required. This section covers credit check requirements, including personal information and applicant consent. Knowing the needed information helps landlords and property managers assess tenants and make educated decisions. Each applicant over 18 must submit a rental application and give the landlord permission to check their credit before running a credit check. As a landlord, you must obey the Fair Credit Reporting Act and prove your identity.

  1. Full legal name: This includes the applicant’s first, middle, and last name, as well as any suffixes or prefixes.
  2. Social Security number (SSN): A SSN is necessary to obtain a credit report from a credit bureau. Landlords or property managers should take appropriate security measures to protect applicants’ personal information.
  3. Date of birth: This is used to verify the applicant’s identity and ensure that the credit report belongs to the correct individual.
  4. Current address: This allows landlords or property managers to verify the applicant’s rental history and check for any past evictions or disputes.
  5. Employment information: This includes the applicant’s current employer, job title, and length of employment. This information is used to verify income and job stability.
  6. Permission to run a credit check: Landlords or property managers must obtain written consent from the applicant before running a credit check, as required by the Fair Credit Reporting Act (FCRA).


Landlords or property managers can request a credit report from a credit bureau using this information if the applicant consents. The credit report will include the applicant’s credit score, outstanding debts, payment history, and any negative indicators like bankruptcies or foreclosures. This can help landlords or property managers evaluate rental applications.



Conducting a tenant credit check is just one step in the tenant screening process for landlords and property managers. While it’s an important aspect, it’s crucial to consider other factors such as rental history, employment history, and income. By taking a holistic approach to tenant screening, landlords and property managers can ensure they select tenants who are responsible and reliable.

In addition to credit checks, landlords and property managers should use a comprehensive tenant screening service that includes criminal background checks, eviction history, and other relevant information. This can help to reduce the risk of renting to tenants who may not be a good fit for their property and establish successful relationships with tenants based on transparency, fairness, and legal compliance.

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